Sarpy County

Administrative Support Transcription

SALARY

$20.74 Hourly

LOCATION

Papillion, NE

JOB TYPE

Full-Time

JOB NUMBER

01134

DEPARTMENT

Sheriff's Office

OPENING DATE

05/03/2024

CLOSING DATE

5/10/2024 11:59 PM Central

JOB OVERVIEW

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES

MINIMUM QUALIFICATIONS

PHYSICAL DEMANDS AND WORKING CONDITIONS

Responsible for providing clerical support services to the Sheriffs Office to ensure the efficient operation of the transcription unit with a specific focus on the confidentiality of reports. SUPERVISION RECEIVED: Administrative Support Transcription works under the direction of the Senior Administrative Manager.

SUPERVISION EXERCISED: None

ESSENTIAL DUTIES AND RESPONSIBILITIES: Gathers paperwork each morning from the road patrol in-basket and distributes it to appropriate personnel. Reviews and prioritizes paperwork and reports. Enters all arrest, incident, and information reports for the road patrol, court services, and Juvenile Justice Center, which are confidential in nature, into the law enforcement database. Enters Notification Missing Person/Runaway Worksheets that are sent to the state. Scan all paperwork pertinent to arrest reports and forward paperwork and citations after approval to the county attorneys office daily. Forwards Domestic Violence Worksheets to the appropriate personnel after entering them into the law enforcement database. Prepares courthouse-run paperwork at the end of the workday. Distributes Road Patrol paperwork to appropriate personnel. Assists division commanders and assigned duty commander with reports needed for the daily ADC report; and information needed for the press regarding recent incidents or arrests. Enters field interview information into the law enforcement database. Prepares warrant requests when indicated on an incident form. Returns the requests to deputies for signature and notarization. Scan completed warrant requests into the computer and forward the original to the County Attorneys Office. Provides backup for other support staff positions. Enters drivers license pickup orders into the computer and forwards to designated road patrol sergeant. Upon receipt of the suspended license, updates the computer and forward license to the Department of Motor Vehicles. If unable to locate an individual, update the reason (e.g., party moved, no forwarding address etc.) in the computer and forward the pickup order to the DMV. In the event a party is arrested for driving under suspension, updates information in the computer and forwards the suspended license to the DMV. Sorts, copies, and prepares Administrative License Revocation (ALR) paperwork when individuals are arrested for Driving Under the Influence of Alcohol or Drugs and forwards appropriate paperwork to the County Attorneys Office and ALR Office. Makes sure appropriate paperwork is completed correctly and signed by the deputy and notarized. Provides coverage for the Administrative Support Reception position weekly and during his or her scheduled time off.

PERIPHERAL DUTIES: Operates standard equipment in the performance of job duties, i.e., fax machine, copy machine, personal computer, calculator, etc. Performs other duties as assigned by the Senior Administrative Manager.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES: Skill in the operation of the tools and equipment listed below. Ability to learn the applicable laws, ordinances, and department rules and regulations. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with peers and supervisors. Ability to follow verbal and written instructions. Ability to work flexible hours and overtime when needed, and ability to handle stressful situations. Good knowledge of the English language and proper grammar, spelling and punctuation. Ability to utiliz proper telephone etiquette. Ability to perform mathematical calculations, including addition, subtraction, multiplication, and division. Ability to type accurately using a typewriter, word processor and personal computer, and perform basic input, retrieval and spreadsheet functions utilizing a word processor and personal computer. Ability to establish and maintain effective working relationships with the general public, government officials, law enforcement agencies and fellow employees. Ability to maintain the confidentiality of all departmental communications, documents and correspondence.

MINIMUM QUALIFICATIONS: General: Must be 18 years or older at the time of employment; Must possess, or obtain by time of hire, a valid State driver's license without record of suspension or revocation in any State; No felony convictions or disqualifying criminal histories within the past seven years; Must be able to read and write the English language.

Education and Experience: High school diploma or GED equivalent. Advanced knowledge/certification in computer software and operating systems. An equivalent combination of education and experience.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. Work is generally performed indoors in an office setting and occasionally requires lifting and/or moving more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Subject to call twenty-four hours a day, seven days a week in the event of a crisis. During an emergency as declared by the Sheriff, employees shifts, hours, and duties may be established and leave provisions may be cancelled or restricted.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may be stressful when dealing with irate citizens, meeting deadlines, and performing other complex work criteria. The noise level in the work environment is usually high with a various amount of activity from employees, general public, news media, and/or outside law enforcement agencies

Agency : Sarpy County

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Address : 1210 Golden Gate Drive

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Phone : 402-593-4465 402-593-4487

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Website : http://www.sarpy.gov

No high school

High School or GED

One year of college