Fashion brand location in the Tribeca area of Manhattan seeks to hire a Temporary Executive Assistant to join their team starting 4/29/24 through 11/28/24. This position operate 50/50 hybrid schedule. Pay rate is up to $37/hr DOE.

Responsibilities

• Manage and maintain all aspects of executives' calendars, including internal and external partner meetings, strategy & hindsight meetings, Global pipeline milestones.
• Coordinate domestic and international travel arrangements for executives including flights & hotel, car service, Visa/Passport applications, dinner reservations, meetings, and itineraries. Update quarterly travel budget tracker.
• Execute logistics for onsite meetings and support at Market Week events. Onsite logistics include space planning, catering, tech support and supplies, partnering with global events, registering, and greeting guests.
• Support with finance projects including supplier setup, creation and tracking of purchase orders, submitting invoices, completing executives' expenses.
• Complete HR related tasks including new hire setups, contractors onboarding and tracking, managing departmental org charts and support across teams.
• Liaise and build relationships with cross-functional partners including admins, IT, global events, catering, corporate operations, security, mail room, etc.
• Learn and enforce company policies regarding global travel, expenses, finance, etc., and be able to support team with any questions.
• Complete ad hoc projects in addition to team administrative support including managing distribution lists, planning volunteer or team events, ordering supplies, IT troubleshooting, space planning.

Qualifications:

• Excel in a professional business environment with competing priorities, deadlines, and frequent changes. Anticipate problems in advance and offers up solutions. Possess good judgement and value confidentiality on all business matters.
• Organized with exceptional attention to detail and desire to consistently achieve thorough and accurate results. Maintain a positive, professional, and enthusiastic attitude.
• Team oriented relationship builder who can excel in a fast-paced environment.
• Proficient computer skills in Microsoft Office Suite and able to quickly learn new systems: OneDrive, Teams, Zoom, Oracle, Visio, etc.
• Skilled in complex international travel management, Visas, and other travel support.
• A minimum of 5 years of administrative experience directly supporting executives.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Minimum Salary: 37.00 Maximum Salary: 37.00 Salary Unit: Hourly