Project Controls - ( 240001Y2 )

Description

The Project Controls role is the ‘go to person’ to support Project Managers for setting up new projects, change management for ongoing projects, monitoring and forecasting financials, ensuring invoicing and accounts receivable are maintained, checking compliance on quality and to our ISO standards, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery. Project Controls work as part of the project team, and that support to the project managers is key to effective and efficient delivery.

The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex projects. Project Controls may include task management of individual projects components, as delegated by a project manager on smaller projects.

Day to day tasks may involve:

• Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability and risk. The framework is aligned to PMI and our PC’s work in all parts of the framework.

• Implement Stantec’s established project control processes and procedures for project execution, including, but not limited to, earned value management, management of change, and forecast cost and revenue projections. We work in with Gross Margin and Net Revenue so experience with cost based monitoring is essential.

• Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.

• Support development of a project implementation plan for internal team or external clients as required.

• Generate various reports from Oracle dashboards to enable PMs and business leaders to analyse project performance.

• Evaluate project performance financial results and interpret to provide high level summary of under and over-performing projects.

• Support PM and business lead decisions to mitigate potential negative impact of under-performing projects.

• When requested by the business leads or PM, organise and schedule communication processes with the project teams including meetings, recording minutes, and driving the status of action items.

• Respond to requests from internal team and external clients in a timely manner.

• Understand the monthly requirements for project reporting and financial updates. Proactively engage with PMs to meet or beat monthly deadlines.

• Working closely and collaboratively with our Project Accountants.

• Monitor unbilled financials and support PMs with regular and timely invoicing. Creating payment claims to accompany invoices, in the format the client understands and allows the Project manager to present and explain.

• Monitor accounts payable and support PMs in the close-out process when projects are complete.

To be successful for this role you'll need:

• Experience in generating, understanding and analysing financial reports and schedules.

• Business awareness and acumen, sound knowledge of project costs, time and resource management.

• Work experience in relevant industries or related roles that require excellent self-organisational and coordination skills.

• Understanding and experience of project management as a discipline.

• Strong interpersonal skills, ability to communicate with a wide range of experienced professionals and levels of leadership.

• Strong administrative skills including attention to detail, written and oral communication, management of documentation.

• Accountability for high quality of own work products and motivate project team members to produce high quality work.

• Ability to elicit cooperation and apply diplomacy in fast paced or tense situations.

• Ability to easily pick up new inhouse software

• Possess sound problem-solving skills and ability to make timely suggestions, including knowing when to escalate issues of concern.

• Manages own time, prioritizes tasks or workflow/outputs, within business priorities.

• Proactively seek methods to add value to projects, working teams, and business operations.

• Conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements.

• Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.

• Excellent experience with Microsoft Excel.

• Preferred experience with cost based monitoring, Earned Value, Gross Margins/Net Revenue models.

• Preferred experience with Primavera P6, Microsoft or other scheduling software.

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

• Flexible Working Arrangements (3 day minimum in office is required for this role, our teams work heavily from the office)

• Option to purchase up to 4 weeks additional leave.

• Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

• Mentoring for your own development and the opportunity to mentor others

• A large break-out room with table tennis and pool table facilities

• A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

• Professional Memberships

• Salary Continuance Insurance (SCI)

• Mental Health and Wellbeing Programs

• Service Recognition Awards

• Employee Assistance Program

About Stantec

The Stantec community unites approximately 30,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

How to apply

If this position is of interest, and you believe you have what we are looking for; attention to detail, curious, love helping, and are good with numbers; we look forward to hearing from you and training you for this role. Please apply via the link below.

Please note that no agency applications will be accepted at this time.

Qualifications

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Primary Location : Australia-Victoria-Melbourne

Organization : BC-3011 Buildings-AU Victoria

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 2, 2024, 4:52:56 PM

Req ID: 240001Y2

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans