Office Services Coordinator

Job ID

162496

Posted

10-Apr-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Facilities Management

Location(s)

Hong Kong - Hong Kong

Work Hour: Monday to Friday, 0800 - 1700 / 0900 - 1800

Location: IFC, Central

Client: A multinational financial services and banking

Job Duties:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.

• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.

• Receive and record incoming and outgoing mails.

• Route, sort and distribute mail.

• Order office supplies and other common-use items for the mailroom.

• Maintain inventories and troubleshoot regarding missed deliveries.

• Check daily and replenish all mail, postage and stationery supplies.

• Courier handling and manage outside courier.

• Collect and deliver mails from/to post office.

• Collect mail from main building.

• Internal mail collection/distribution.

• Prepare mailroom operation reports and manage the data available.

• Answer common inquiries and request for printing and mailroom operation.

• Handle printing job and booklet binding as requested.

• Request building and equipment maintenance services.

• Respond to complaints from clients, co-workers, and supervisors.

• Hand Delivery of document to Central, Admiralty, Wanchai areas and West Kowloon.

• Other FM support as requested, e.g. poster printing and posting

Requirement:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straight forward information.

• Working knowledge of Microsoft Office including Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)