Minimum Qualifications: Seven years of specialized experience*. *Specialized experience includes executive secretarial or administrative support experience.Substitutions: A bachelors degree may substitute for four years of specialized experience; an associates degree may substitute for two years of specialized experience.PREFERRED QUALIFICATIONS: •Excellent organizational, interpersonal, customer service, written and verbal communication skills;•Highly professional in demeanor with the ability to interface easily with people at all levels, including state executives;•Ability to work independently, work well in a team environment, and establish internal and external relationships;• Ability to handle multiple assignments, prioritize tasks, and meet deadlines while maintaining attention to detail. • High level of discretion in handling sensitive or confidential matters;• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook;• Knowledge of Microsoft Office 360, SharePoint, and Teams.DUTIES DESCRIPTION: Reporting to the Executive Deputy Commissioner, the Executive Assistant will be responsible for administrative support activities for members of the Department’s Deputy Commissioners on the executive team. The position requires tact, confidentiality, and a good knowledge of Department operations to properly carry out the various tasks in the Executive suite, which include but are not limited the following:• Opening, reviewing and distributing incoming correspondence by date stamping in mail, reviewing the mail to determine the importance and relevance to DCS of the correspondence and necessity for response, whether background information needs to be researched and attached, whether referral to another staff member, program area, or other state agency is required, and if deadlines need to be set and information placed in a tickler file.• Drafting or reviewing outgoing correspondence in response to program, policy and procedural inquiries not requiring a technical answer; and ensuring that responses are timely, correct, and all necessary documentation is attached.• Answering telephones, responding to questions concerning non-technical issues, or referring calls to the appropriate staff member or program area where intricate answers are required.• Assist in developing office procedures for document management and maintaining files to allow easy access to information.• Preparing letters, memoranda, transmittals, reports and other necessary information using the applicable office equipment and software.• Preparing and disseminating executed documents to all required parties upon receiving authorization to do so in a timely fashion.• Maintaining appointment schedules by planning and scheduling meetings, conferences and travel; and preparing background materials, handouts and instructions as may be necessary for attendees.• Securing all necessary documentation to prepare expense reports for members of the Department’s Deputy Commissioners on the executive team, and submitting them in a timely fashion.• Sustaining a cordial relationship with both in-house staff and outside parties requiring assistance or information from the Executive Office.• Work as a team with fellow Executive Assistant to coordinate the physical needs of the Executive Office, which includes in person meeting support, managing the use of the conference rooms located in the Executive Office, maintaining office equipment & office supplies, and Executive Office visitor coordination.• Provide backup support to fellow Executive Assistant as needed.ADDITIONAL COMMENTS:#TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: • Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.• Assists municipal agencies with civil service administration of more than 360,000 local government employees.• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)This is an appointment to a position in the pending exempt jurisdictional class and will require a background check. As such, the incumbent of this position would serve at the pleasure of the appointing authority. Appointment to this position is contingent upon Division of Budget approval. The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov

Minimum Salary: 81792 Maximum Salary: 102189 Salary Unit: Yearly